Meadows Valley Public Library

An Interlibrary Loan (I.L.L.) transaction is a request to another library to borrow
material not owned by Meadows Valley Public Library (MVPL). This service is
available to adult patrons with valid MVPL cards. Minor patrons, who would like
to borrow materials through the I.L.L. service, must have a parent or guardian
with a valid library card make the request for them. In order to use the I.L.L.
service, patrons may not have overdue materials or a fine balance. A patron
may submit up to two I.L.L. requests per week. Non-residents and visitors are
not eligible for I.L.L. service.

Some materials are difficult to obtain because other libraries may not loan:

• Materials published with the last 12 months
• Non-circulating or reference items
• Newspapers
• Rare materials, original manuscripts or unique items

Some types of materials are not obtained through MVPL I.L.L. services. These
include:

• Copies of materials owned by Meadows Valley Public Library
• Journals and newspapers published with the last 12 months
• DVDs, videos, music CDs or cassettes, computer software and games

Library staff will request as much information as possible from the patron
requesting an I.L.L. and will then attempt to obtain the requested material in a
timely manner. Library staff will attempt to notify the patron if it is not possible
to obtain the requested item. Most items are received within three weeks.
However, because the process depends on the responses from other libraries,
delivery times may vary. Patrons will be called within 48 hours of receipt of the
requested material. If the patron cannot be reached by telephone, a notice will
be mailed.

MVPL charges $2.00 per I.L.L. to help the library cover the cost of postage and
packaging materials. Every effort is made to obtain materials from libraries that
generally do not charge fees for loaning materials. However, some items cannot
be located locally and out of area libraries may charge a fee, usually between
.50  and $15.00. Any and all fees charged by the lending library are the
responsibility of the patron. A library staff member will always obtain the
patron’s consent to these borrowing fees prior to making the loan request. All
fees must be paid by the patron prior to making the loan request. In the
event that the requested material is not received, all fees will be returned to the
patron as soon as possible.

Materials are usually checked out for a 21-day loan period. Loan times may be
shorter due to restrictions placed by the lending library. An item may be
renewed once if the lending library gives permission. To request a renewal,
patrons should contact MVPL at least 5 days before the due date.

Library staff will attempt to contact patrons in order to let them know when
I.L.L. requests have been received. Failure by the patron to pick up the
requested material, within a reasonable amount of time, will result in the
material being returned to the lending library. Patrons who show a pattern
of requesting, then failing to claim I.L.L. materials will lose I.L.L. borrowing
privileges.

Once I.L.L. material is picked up, the patron is responsible for the care of the
material until it has been returned to MVPL. Persons not returning I.L.L.
materials within 30 days of the due date will be billed for the replacement
costs set by the lending library. Any additional fines or fees charged by the
lending library will be billed to the patron. Failure to pay these fines and fees,
return I.L.L. items on time or pay the replacement or repair cost for lost or
damaged items will result in permanent loss of I.L.L. privileges by the patron.
Although MVPL will attempt to notify patrons of overdue I.L.L. materials,
failure to receive an overdue notice, for whatever reason, does not remove
this responsibility.

The Board of Trustees of the Meadows Valley Public Library adopts this
statement of policy March 17, 2003.

The Board of Trustees of the Meadows Valley Public Library amended this
statement of policy July 16, 2007.

This statement of policy is subject to amendment at any time by the Board
of Trustees of the Meadows Valley Public Library.